TIME System Training Materials-Manuals-Forms

This training reviews the basic security requirements that must be followed to gain access to the TIME/CJIS systems and information. It covers issues such as required background checks, physical security measures (logons, passwords, etc.), technical security requirements (encryption), and what to do in the event of a security incident. The CJIS Security policy requires that security awareness training be completed annually by all personnel who have access to criminal justice information, manages and accesses NCIC or other CJIS systems. All employees who have access to criminal justice information and all appropriate information technology (IT) personnel shall receive security awareness within six months of their appointment or assignment. This course is designed for those who will not be attaining a TIME System certification but require security training.

Available online via TRAIN or paper versions are available below.

Instruction will include TIME System query functions to the data files. Currently eTIME provides access to Wisconsin Department of Transportation driver’s registration files and vehicle registration files, out-of-state driver’s registration files and vehicle registration files, Wisconsin and out-of-state criminal history files, DOC person files, DNR files, CIB/NCIC wanted person, missing person, protection order/injunction files and other CIB/NCIC person and vehicle hot files. A query transaction is also available for CCAP, NICS and Mental Health records, CIB/NCIC stolen part file along with the NCIC stolen article, stolen security, stolen/lost/missing/felony and recovered gun files. This certification does not authorize the individual to operate mobile data computers with MDC, full query or full access capabilities.

eTIME training is available via TRAIN only online.

To achieve a full eTIME Certification online requires completion of Modules 1, 2, 3 and 5; however, users may certify in only the modules applicable to their job duties. Student must pass test questions included in each module.

The material will include file queries only; it will not include entries or updates. This certification authorizes the individual to operate terminals/computers with eTIME access, MDC access and perform transactions available for MDC's on full access terminals.

Available online via TRAIN or in a classroom environment.

Classroom: Taught by Agency Assigned Instructors (AAI) who are TIME System Basic or Advanced certified and have received specialized training from a CIB training officer. Students must pass a written examination.

Online: To achieve an MDC certification online requires completion of Modules 1 through 6. Student must pass test questions included in each module.

Instruction designed for beginning personnel who access the TIME System. The training consists of basic instruction for sending administrative messages; querying the state and national computerized data files; interpretation of computer responses and security awareness. These files/responses include National Crime Information Center and Crime Information Bureau hot files on persons, vehicles and property; Department of Corrections person files, Department of Transportation registration and licensing files; and Department of Natural Resources license and snowmobile/ATV/boat registration records. Instruction includes information on obtaining and interpreting criminal history record information from national, state and local repositories, hit confirmation procedures and liability. Students may wish to complete the New Operator Handout prior to enrollment. A master copy of the New Operator Handout is available below.

Available online via TRAIN or in a classroom environment. There are currently no Basic classes scheduled for 2025.  Classes may be added upon request if an instructor is available and there are at least 10 people able to attend the training.

Classroom: Instruction consists of a two-day session. Students must pass a written examination.

Reminder: Registration for available classes may be accomplished in the following ways

1. The agency TRAIN administrator can register personnel online through the registration functions available on TRAIN.
2. For assistance with difficulties or for information on how to register your personnel, the agency TAC or TRAIN administrator may send an email message to cibtrain@doj.state.wi.us

Online: To achieve a Basic certification online requires completion of Modules 1 through 8. Student must pass test questions included in each module.

Instruction designed for personnel who will perform entry, modify, supplemental and cancel transactions. Training includes record entry and cancel procedures for the Warrant/Wanted and Missing Person File, Stolen Vehicle File, Stolen Part File, Gang, Known or Suspected Terrorist Organization File, Protection Order File, Identity Theft File, Violent Person File, NICB Impound File, Detainer File, and NCIC Stolen Property Files. Modifying and adding of additional data to these files is also covered. Students must have successfully completed Basic Certification before attending Advanced training.

Available online via TRAIN or in a classroom environment.

Classroom: Classroom instruction consists of a two-day (8:30 a.m. - 4 p.m.) session.  Available on-line by completing the Person Entry, Vehicle Entry Other Property Entry modules and Advanced Project.

2025 Classroom Training Dates

Reminder: Registration for the above classes may be accomplished in the following ways:

1. The agency TRAIN administrator can register personnel online through the registration functions available on TRAIN.
2. For assistance with difficulties or for information on how to register your personnel, the agency TAC or TRAIN administrator may send an email message to cibtrain@doj.state.wi.us

Online: Advanced online training consists of three (3) instructional modules and a module with materials needed to complete an “at your agency project”. Students must successfully complete this project to achieve Advanced certification.

TIME System In-service/Recertification training is available online by completing the Inservice and/or Recertification Modules.

Online: An annual in-service module is available online via TRAIN.

Reminder: Registration for the above classes may be accomplished in the following ways:

1. The agency TRAIN administrator can register personnel online through the registration functions available on TRAIN.
2. For assistance with difficulties or for information on how to register your personnel, the agency TAC or TRAIN administrator may send an email message to cibtrain@doj.state.wi.us

The recertification examination is a biennial examination for certified operators who have received Wisconsin Department of Justice certification. NCIC requires that all operators be re-certified biennially, based upon the date of their last certification.

Recertification is available online via TRAIN.

Online: An annual in-service module is available online via TRAIN. Specific recertification examinations for MDC, Basic, and Advanced operators are available online. Recertification for eTIME operators requires the recompletion of Modules 1, 2, 3 and 5.  TRAIN administrators and TIME Agency Coordinators should use care in determining the current level of certification for each of their users before determining which recertification module must be assigned to the user.

This specialized training program is designed for persons assigned the duty of Validation Officer and may also include supervisors. The training will include all functions of verifying computerized records, including contacting the Clerk of Courts and complainants to determine the records are still active or valid. Instruction includes an explanation of the audit program and what documentation will be needed for the audit; file validation procedures; quality control and serious error notices. Every agency validating records in the TIME/NCIC System must have an individual assigned as a Validation Officer. CIB recommends that Validation Officers attend training every five years.

Validation training is available in a classroom environment only and not available online.

Classroom: Classroom instruction consists of a one-day (8:30 a.m. - 4 p.m.) session.

2025 Classroom Training Dates

Reminder: Registration for the above classes may be accomplished in the following ways:

1. The agency TRAIN administrator can register personnel online through the registration functions available on TRAIN.
2. For assistance with difficulties or for information on how to register your personnel, the agency TAC or TRAIN administrator may send an email message to cibtrain@doj.state.wi.us

A specialized training program designed for persons who serve as the point of contact at their local agency for matters related to the CJIS information access. The TAC administers the TIME system programs within the local agency and oversees the agency’s compliance with CJIS system policies assigned the duty of TIME Agency Coordinator (TAC). Each agency having TIME System access must designate an individual employed by the criminal justice agency as the TAC. Any exceptions must be coordinated with and approved by CIB. The TAC serves as the liaison between the agency and the Crime Information Bureau. The training will familiarize TIME Agency Coordinators with all physical, personnel, computer and communications safeguards and security requirements in compliance with the Department of Justice, Crime Information Bureau, Criminal Justice Information Services Division (CJIS) and International Justice and Public Safety Information Sharing Network (Nlets) rules and regulations. The TAC has an important role in ensuring terminal operators are properly trained, certified and re-certified. Instruction includes liability concerns relating to the state and national files, departmental responsibilities dealing with hit confirmation and record keeping. Every agency must designate a person as TAC and this person must complete TAC training within 12 months of assignment. CIB recommends that TACs attend training every five years.

Available in a classroom environment only.

Classroom: Classroom instruction consists of a one-day (8:30 a.m. - 4 p.m.) session.  TAC training is not available online.

2025 Classroom Training Dates

Reminder: Registration for the above classes may be accomplished in the following ways:

1. The agency TRAIN administrator can register personnel online through the registration functions available on TRAIN.
2. For assistance with difficulties or for information on how to register your personnel, the agency TAC or TRAIN administrator may send an email message to cibtrain@doj.state.wi.us

LASO training shall be required prior to assuming duties but no later than six months after initial assignment, and annually thereafter. At a minimum, the following topics shall be addressed as enhanced security awareness training for a LASO:

1. The roles and responsibilities listed in CJIS Security Policy Section 3.2.9.

2. Additional state/local/tribal/federal agency LASO roles and responsibilities.

3. Summary of audit findings from previous state audits of local agencies.

4. Findings from the last FBI CJIS Division audit of the CSA.

5. Most recent changes to the CJIS Security Policy.

Available online via TRAIN.

Online: An annual training module is available online via TRAIN. This training must be completed on an annual basis.