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TIME System Training Materials-Manuals-Forms

TIME System Training

The Crime Information Bureau (CIB) offers TIME System training. CIB is responsible for providing program instruction in accordance with Wisconsin Statute 165.83(2)(g). The Wisconsin Department of Justice is signatory to an agreement with the FBI Criminal Justice Information Services Division (CJIS) and must be in compliance with federal regulations and policy. CJIS requires that all operators accessing NCIC must be trained and functionally tested for proficiency and be re-tested biennially. Individuals who have limited TIME System access, including acting as relief of dispatchers/other operators, must be TIME System certified at the level of transactions performed. Trained personnel are more effective and efficient in the performance of their assigned responsibilities. Consideration should be given to the potential liabilities that could result from having untrained personnel.

See below for details on different training options, training handouts are included after the descriptions. Additional training handouts can be also found below.

We have created these records for testing and training purposes.

TIME System Test Transactions

Classroom Training Registration:
To register for classroom training being conducted at a facility:

  1. Your TRAIN administrator can register personnel online through the registration functions available on TRAIN
  2. For assistance with difficulties or for information on how to register your personnel, the agency TAC or TRAIN administrator may send an email message to cibtrain@doj.state.wi.us

Online Training Registration:
To register for online training

  1. Your TRAIN Administrator can register personnel online through the registration functions available on TRAIN

Registrations received via email or administrative message will be confirmed. All registration requests should note any special accommodation needs for the student.

Requests for Additional Training
Training requests will be accepted for sites/dates other than those on the current calendar under the following conditions:

  1. A similar class has not been scheduled in the same area that is equally convenient
  2. The requesting agency can provide a written roster of at least fifteen attendees
  3. The requesting agency can provide a suitable training location with a classroom atmosphere and privacy for class participants
  4. A CIB instructor is available

TRAIN Website>>

    Training Options

  • This training reviews the basic security requirements that must be followed to gain access to the TIME/CJIS systems and information. It covers issues such as required background checks, physical security measures (logons, passwords, etc.), technical security requirements (encryption), and what to do in the event of a security incident. The CJIS Security policy requires that security awareness training be completed biennially by all personnel who have access to criminal justice information, manages and accesses NCIC or other CJIS systems. All employees who have access to criminal justice information and all appropriate information technology (IT) personnel shall receive security awareness within six months of their appointment or assignment. This course is designed for those who will not be attaining a TIME System certification but require security training.

    Available online via TRAIN or a paper version is available here (insert training materials page link here)

    Security Awareness - Handouts

  • Instruction will include TIME System query functions to the data files. Currently eTIME provides access to Wisconsin Department of Transportation driver’s registration files and vehicle registration files, out-of-state driver’s registration files and vehicle registration files, Wisconsin and out-of-state criminal history files, DOC person files, DNR files, CIB/NCIC wanted person, missing person, protection order/injunction files and other CIB/NCIC person and vehicle hot files. A query transaction is also available for CCAP, NICS and Mental Health records, CIB/NCIC stolen part file along with the NCIC stolen article, stolen security, stolen/lost/missing/felony and recovered gun files. This certification does not authorize the individual to operate mobile data computers with MDC, full query or full access capabilities.

    Available online via TRAIN only. Online:

    To achieve a full eTIME Certification online requires completion of Modules 1, 2, 3 and 5; however, users may certify in only the modules applicable to their job duties. Student must pass test questions included in each module.

  • The material will include file queries only; it will not include entries or updates. This certification authorizes the individual to operate terminals/computers with eTIME access, MDC access and perform transactions available for MDC's on full access terminals.

    Available online via TRAIN or in a classroom environment.

    Classroom: Taught by Agency Assigned Instructors (AAI) who are TIME System Basic or Advanced certified and have received specialized training from a CIB training officer. Students must pass a written examination.

    Online: To achieve an MDC certification online requires completion of Modules 1 through 6. Student must pass test questions included in each module.

  • Instruction designed for beginning personnel who access the TIME System. The training consists of basic instruction for sending administrative messages; querying the state and national computerized data files; interpretation of computer responses and security awareness. These files/responses include National Crime Information Center and Crime Information Bureau hot files on persons, vehicles and property; Department of Corrections person files, Department of Transportation registration and licensing files; and Department of Natural Resources license and snowmobile/ATV/boat registration records. Instruction includes information on obtaining and interpreting criminal history record information from national, state and local repositories, hit confirmation procedures and liability. Students may wish to complete the New Operator Handout prior to enrollment. A master copy of the New Operator Handout is available here (enter link).

    Available online via TRAIN or in a classroom environment.

    Classroom: Instruction consists of a two-day (8:30 a.m. - 4 p.m.) session. Students must pass a written examination.

    Online: To achieve a Basic certification online requires completion of Modules 1 through 8. Student must pass test questions included in each module.

    Basic Handouts

  • Instruction designed for personnel who will perform entry, modify, supplemental and cancel transactions. Training includes record entry and cancel procedures for the Warrant/Wanted and Missing Person File, Stolen Vehicle File, Stolen Part File, Gang, Known or Suspected Terrorist Organization File, Protection Order File, Identity Theft File, Violent Person File, NICB Impound File, Detainer File, and NCIC Stolen Property Files. Modifying and adding of additional data to these files is also covered. Students must have successfully completed Basic Certification before attending Advanced training.

    Available online via TRAIN or in a classroom environment.

    Classroom: Classroom instruction consists of a two-day (8:30 a.m. - 4 p.m.) session. Students must successfully complete an “at your agency project” to achieve Advanced certification.

    Online: Advanced online training consists of three (3) instructional modules and a module with materials needed to complete an “at your agency project”. Students must successfully complete this project to achieve Advanced certification.

    Advanced Handouts

    Files
  • In-service training will include a review of selected TIME System topics, new or changed TIME System features and policies.

    Available online via TRAIN or paper copies.

    Online: An annual in-service module is available online via TRAIN.

    In-Service Handout

  • Recertification includes an updated Security Awareness review. The recertification examination is a biennial examination for certified operators who have received Wisconsin Department of Justice certification. NCIC requires that all operators be re-certified biennially, based upon the date of their last certification.

    Available online via TRAIN.

    Online: An annual inservice module is available online via TRAIN. Specific recertification examinations for MDC, Basic, and Advanced operators are available online. Recertification for eTIME operators requires the recompletion of Modules 1, 2, 3 and 5.

  • This specialized training program is designed for persons assigned the duty of Validation Officer and may also include supervisors. The training will include all functions of verifying computerized records, including contacting the Clerk of Courts and complainants to determine the records are still active or valid. Instruction includes an explanation of the audit program and what documentation will be needed for the audit; file validation procedures; quality control and serious error notices. Every agency validating records in the TIME/NCIC System must have an individual assigned as a Validation Officer. CIB recommends that Validation Officers attend training every five years.

    Available in a classroom environment only.

    Classroom: Classroom instruction consists of a one-day (8:30 a.m. - 4 p.m.) session.

    Validation Handouts

    Files
  • A specialized training program designed for persons who serve as the point of contact at their local agency for matters related to the CJIS information access. The TAC administers the TIME system programs within the local agency and oversees the agency’s compliance with CJIS system policies assigned the duty of TIME Agency Coordinator (TAC). Each agency having TIME System access must designate an individual employed by the criminal justice agency as the TAC. Any exceptions must be coordinated with and approved by CIB. The TAC serves as the liaison between the agency and the Crime Information Bureau. The training will familiarize TIME Agency Coordinators with all physical, personnel, computer and communications safeguards and security requirements in compliance with the Department of Justice, Crime Information Bureau, Criminal Justice Information Services Division (CJIS) and International Justice and Public Safety Information Sharing Network (Nlets) rules and regulations. The TAC has an important role in ensuring terminal operators are properly trained, certified and re-certified. Instruction includes liability concerns relating to the state and national files, departmental responsibilities dealing with hit confirmation and record keeping. Every agency must designate a person as TAC and this person must complete TAC training within 12 months of assignment. CIB recommends that TACs attend training every five years.

    Available in a classroom environment only.

    Classroom: Classroom instruction consists of a one-day (8:30 a.m. - 4 p.m.) session.

    TAC Handouts

  • LASO training shall be required prior to assuming duties but no later than six months after initial assignment, and annually thereafter. At a minimum, the following topics shall be addressed as enhanced security awareness training for a LASO:

    1. The roles and responsibilities listed in CJIS Security Policy Section 3.2.9.

    2. Additional state/local/tribal/federal agency LASO roles and responsibilities.

    3. Summary of audit findings from previous state audits of local agencies.

    4. Findings from the last FBI CJIS Division audit of the CSA.

    5. Most recent changes to the CJIS Security Policy.

    Available online via TRAIN.

    Online: An annual training module is available online via TRAIN. This training must be completed on an annual basis.