Record Specialist

The following duties are typical for this position and are not to be construed as exclusive or all- inclusive. • Receptionist Duties to the general public; to include vehicle registration inquiries, pharmaceutical drop-off, issuing bicycle registration stickers, and issuing yearly/monthly tenant, day, or night parking permits. Fields telephone call inquiries and questions. • Collate all reports, to include criminal, informational, citations, accidents, written traffic warnings, and animal complaints. Retrieves and disseminates copies of police records to other government agencies, insurance companies, and the general public. • Data entry of traffic citations, traffic crashes, traffic written warnings, animal complaints, and criminal and informational incidents, as well as follow up information to existing incidents. • Data entry of bicycle registration forms into the records database. • Mandatory ACISS data entry of all drug arrests made through the Marshfield Police Department, as well as data entry of drug-related tip information. • Transcription of dictated officer/detective reports, letters, memorandums, and other reports as needed. • Maintains computerized files of issued parking tickets and sends payment notices. Process vehicle and/or owner suspensions to the State for unpaid parking tickets. Process weekly monies for paid parking tickets. • Submit Electronic Live Scan fingerprint submissions to the State/CIB unit. • Submit accurate Final Disposition arrest forms to CIB from Municipal citations issued. • Import mug photos from the Live Scan system to the CIS Records database system. • GP cash register transactions, weekly balances of cash/check/credit card transactions, prepare cash deposits to City Finance Department. • Notify officers/detectives of court subpoenas and/or cancellations. • Other duties as assigned to include but not limited to the training of new patrol officers in records management system use, process taxi cab license applications, collect and submit information for grant reporting, data entry and reporting into federal, state, and local information databases. • Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge and abilities to perform, within scope, role specific functions. • Regular attendance is required in order to carry out the essential functions of the position